Firm Commitment
Confirming an event means committing to the agreed date, time, role, and required planning meetings.
Konenki Events
Event Commitment &
Participation Policy
Konenki events are built through thoughtful preparation, clear communication, and dependable participation. These guidelines help presenters and the Konenki team stay aligned, prepare confidently, and deliver a smooth, high-quality experience for participants.
Required Planning
Planning meetings are part of the event commitment and help the full presenter team prepare together.
Technology Preparedness
Backup recordings and advance contingency planning help protect the participant experience when technical issues occur.
01
Participation Commitment
When a Vetted Konenki Provider confirms participation in a Konenki event, that commitment is considered firm. Confirmation includes written agreement to the event date, time, assigned role, and participation in required planning meetings.
Konenki events are built with care and intention. They require thoughtful coordination across multiple providers and staff, advance content planning, and public promotion. Reliability at each stage of the process is essential to creating a respectful, high-quality experience for everyone involved.
02
Planning Meetings
Planning meetings are a required and meaningful part of event participation. When a provider accepts a planning meeting invitation, that time is being held across multiple calendars.
Missing a scheduled planning meeting, including late requests to reschedule, places a burden on other providers and disrupts the planning process. For this reason, a provider who does not attend a required planning meeting forfeits one of their speaking opportunities for the calendar year.
The opportunity associated with that planning cycle may be reassigned or allowed to dissolve at Konenki’s discretion.
03
Event Withdrawals
Konenki invests significant care in promoting events, including highlighting specific providers, areas of expertise, and offerings through registration pages, email communications, and social media. Once promotion has begun, provider participation becomes part of a public commitment to attendees, fellow panelists, and partners.
A withdrawal at this stage creates a genuine dilemma. Allowing a replacement may undermine attendee expectations and the integrity of promotion already in circulation; proceeding without the expected expertise may also diminish the experience for participants.
For this reason, providers are strongly urged not to withdraw once an event has entered the promotion phase.
If a provider must withdraw after confirming participation:
- The provider must notify Konenki as soon as the change becomes known.
- Konenki will thoughtfully assess the situation on a case-by-case basis, prioritizing the experience of attendees, the integrity of the event, and fairness to other providers.
- Konenki cannot guarantee that a replacement will be approved or that the original scope of the event can be preserved following a late withdrawal.
- At a minimum, the withdrawing provider will forfeit that speaking opportunity, which counts toward the provider’s annual allotment of up to three speaking opportunities.
04
Future Speaking Invitations & Emergencies
Repeated late withdrawals, cancellations, or failures to attend required planning meetings may be taken into consideration when extending future speaking invitations.
Konenki recognizes that true emergencies can arise and will approach those situations with care and discretion.
This policy exists to support clarity, mutual respect, and trust within the Konenki community, and to uphold the integrity of the events we create together.
Presenter Connectivity & Backup Recording Policy
We want presenters to be able to focus on their content rather than troubleshooting technology during a live event.
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When a Backup Recording Is Required
If you’ll be presenting from a location where internet service may be unreliable, such as while traveling, on vacation, or from a location with inconsistent connectivity, we’ll ask you to record your presentation in advance and submit it before the event.
If your connection becomes unstable during the live event, we can pivot to the recording so participants still receive your presentation without requiring you to troubleshoot the issue in real time.
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Optional Backup Recordings
Any presenter may submit a prerecorded version of their presentation as a backup, even when no connectivity concerns are anticipated.
This gives us a contingency option if an unexpected issue occurs, including an internet outage, power failure, equipment problem, or other emergency.
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If No Recording Is Available
If an unexpected technical issue occurs and no backup recording is available, the moderation team will determine the best path forward based on the circumstances.
We may:
- Briefly troubleshoot the issue;
- Move to another presenter or section of the program;
- Return to the presenter later if the issue is resolved; or
- Continue the event and ask the presenter to record their presentation within 24 hours so it can be included in the replay.
The goal is to protect the participant experience while avoiding prolonged technical troubleshooting during the live program.
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Internal Moderator Protocol
During the green room, moderators should identify any significant connectivity or technical concerns before the event begins.
If a meaningful risk is identified:
- Determine the contingency plan before going live.
- Confirm the plan with the presenter and production team.
- Establish the trigger for moving to the backup recording or alternate program sequence.
- Once that trigger occurs, execute the agreed plan rather than repeatedly attempting to restore the live presentation.
The purpose of the protocol is not to eliminate every technical problem. It is to make the decision about how we will handle one before the pressure of the live event begins.
Have a question about your event commitment?
Contact the Konenki team if you need clarification about planning meetings, participation expectations, or presenter technology requirements.